When you create a drop-down list, you can only make one selection. If you select another item, the first one is replaced with the new selection. He wanted to make multiple selections from the same drop down in such a way that the selections get added to the already present value in the cell. The only way is to use a VBA code, which runs whenever you make a selection and adds the selected value to the existing value. In this tutorial, I will show you how to make multiple selections in an Excel drop-down list with repetition and without repetition.

To enable this drop-down to allow us to make multiple selections, we need to add the VBA code in the back end. The next two sections of this tutorial will give you the VBA code to allow multiple selections in the drop-down list with and without repetition. Below is the Excel VBA code that will enable us to select more than one item from the drop-down list allowing repetitions in selection :. When you have placed this code in the backend covered later in this tutorialit will allow you make multiple selections in the drop down as shown below.

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Note that if you select an item more than once, it will be entered again repetition is allowed. Try it Yourself.

excel vba filter drop down list

Download the Example File. A lot of people have been asking about the code to select multiple items from a drop-down list without repetition. Here is the code that will make sure an item can only be selected once so that there are no repetitions:. Now you need to place this code in a module in VB Editor as shown in the next section of this tutorial.

This code will allow you to select multiple items from the drop-down list. However, you will only be able to select an item only once. If you try and select it again, nothing would happen as shown below. Before you start using this code in excel, you need to put it in the back-end, such that it gets fired whenever there is any change in the drop-down selection.

Now when you go back to the drop-down and make selections, it will allow you to make multiple selections as shown below :.

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Note: Since we are using a VBA code to get this done, you need to save the workbook with a. I have created this section to answer some of the most asked questions about this tutorial and the VBA code. If you have any questions, I request you to go through this list of queries first. But is there a way to limit the amount of selections one can make in a drop down list to say, 5?

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Thanks you. Hi, Thank you for this very comprehensive tutorial! I wanted to know if I can have different multiple selection drop-down menus for different columns. I explain: on a worksheet named Services provided I have in column B a drop-down menu for target clients; in column C a drop-down menu for basic services and in column F a drop-down menu for Specific areas of expertise… how can I do this?In this tutorial, I will show you how to create a drop-down filter in Excel so that you can extract data based on the selection from the drop-down.

As shown in the pic below, I have a created a drop-down list with country names. As soon as I select any country from the drop-down, the data for that country gets extracted to the right. Note that as soon as I select India from the drop-down filter, all the records for India are extracted. Download the Example File. While there could be repetitions of an item in your dataset, we need unique item names so that we can create a drop down filter using it.

The goal now is to select any country from the drop-down list, and that should give us the list of records for the country.

excel vba filter drop down list

As soon as you make the selection from the drop down, you need Excel to automatically identify the records that belong to that selected item. Now we need to extract the data for these rows only, which displays the number as it is the row that contains that country. However, we want those records without the blanks one after the other.

This can be done using a third helper column. Now when we have the number together, we just need to extract the data in that number. You can now hide the original data if you want. Also, you can have the original data and extracted data in two different worksheets as well.

Go ahead. Hi Sumit okay lets start at A. I have two sheets, data sheet and main sheet. If any value is true I want that complete column to be returned on main page. There could be up to 4 values that could match any of the values matched in row 8 on data sheet. As soon as I drag the formula down the same value as in the top cell of each column return. I have a Row which will be the main position of the primary selector.Excel defined tables. Create table. Name a table.

Edit data. Sort table. Filter table. Sum with criteria. Count unique distinct. Extract unique distinct. Filter duplicate records. Structured references. Formulas in table. Show totals. Named ranges. Data validation list. Filtered table.

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Quickly move to table. Posts in category. How to filter using OR logic between columns [Formula]. Excel defined table. Copy filtered tables. Scroll bar. Filtered Excel table. Find smallest and largest unique number. Time sheet by project. Hide specific columns. How to - table names. Copy table criteria. Perform thousands of conditions to a data set. Count filtered table. Search related tables. Extract filtered table.Deepanshu founded ListenData with a simple objective - Make analytics easy to understand and follow.

He has over 8 years of experience in data science.

Run a macro from a drop down list [VBA]

During his tenure, he has worked with global clients in various domains like Banking, Insurance, Telecom and Human Resource. Thank you for this example! Is there a way to do it so that you can erase the previously copied data with the new data based on a new selection?

I feel so happy and delighted. Thank you so much for this article. Suppose you are asked to add a combo box drop down in your sheet and pull values from a range based on selection in the combo box drop down. How to add a combo box drop down Check if Developer tab is enabled.

Create dummy data Enter data into column A to C. Excel Tutorials : Excel Tutorials. About Author: Deepanshu founded ListenData with a simple objective - Make analytics easy to understand and follow. Miguel 29 May at Praveen Murthy 1 March at Rumus Excel 16 December at Anonymous 10 January at Ram Niwas 26 February at Unknown 24 August at NavinRaj 21 September at Newer Post Older Post Home. Subscribe to: Post Comments Atom. Love this Post? Spread the Word!

Share Share Tweet Subscribe.By default, you can only select one item per time from a data validation drop-down list in Excel. How to make multiple selections from the drop-down list as below screenshot shown? The methods in this article can help you solve the problem. Create drop down list with multiple selections with VBA code Easily create drop down list with multiple selections with an amazing tool More tutorial for drop down list Easily select multiple items from the drop-down list in Excel:.

The Multi-select Drop Down List utility of Kutools for Excel can help you quickly easily select multiple items from the drop-down list in a range, current worksheet, current workbook or all workbooks.

See below demo: Download the full feature day free trail of Kutools for Excel now! You can apply the below VBA code to make multiple selections from the drop-down list in a worksheet in Excel. Please do as follows. Open the worksheet you have set data validation drop-down list, right click on the sheet tab and select View Code from the context menu. See screenshot:. With this feature, you can easily select multiple items from the drop-down list in a specified range, current worksheet, current workbook or all opened workbooks as you need.

Before applying Kutools for Excelplease download and install it firstly. In the Multi-select Drop-down List Settings dialog box, please configure as follows.

Now you can select multiple items from the drop-down list in current worksheet or any scope you have specified in step 2. If you want to have a free trial day of this utility, please click to download itand then go to apply the operation according above steps. Autocomplete when typing in Excel drop down list If you have a data validation drop down list with large values, you need to scroll down in the list just for finding the proper one, or type the whole word into the list box directly.

If there is method for allowing to auto complete when typing the first letter in the drop down list, everything will become easier. This tutorial provides the method to solve the problem. Create drop down list from another workbook in Excel It is quite easy to create a data validation drop down list among worksheets within a workbook.

excel vba filter drop down list

But if the list data you need for the data validation locates in another workbook, what would you do? In this tutorial, you will learn how to create a drop fown list from another workbook in Excel in details. Create a searchable drop down list in Excel For a drop down list with numerous values, finding a proper one is not an easy work. Previously we have introduced a method of auto completing drop down list when enter the first letter into the drop down box.

Besides the autocomplete function, you can also make the drop down list searchable for enhancing the working efficiency in finding proper values in the drop down list. For making drop down list searchable, try the method in this tutorial.In Excel, most of us may filter data by using the Filter feature.

But, have you ever tried to filter data from the drop down list selection? For example, when I select one item from the drop down list, I want its corresponding rows will be filtered out as following screenshot shown.

This article, I will talk about how to filter data by using drop down list in one or two worksheets. Filter data from drop down list selection in one worksheet with helper formulas.

Filter data from drop down list selection in two worksheets with VBA code. Kutools for Excel : with more than handy Excel add-ins, free to try with no limitation in 60 days. Download and free trial Now!

To filter data from drop down list, you can create some helper formula columns, please do with the following steps one by one:. First, insert the drop down list. In the popped out Data Validation dialog box, under the Settings tab, select List from the Allow drop down, and then click button to choose the data list you want to create the drop down list based on, see screenshot:.

Creating a Drop Down Filter to Extract Data Based on Selection

Note : In the above formula: E2:E17 is the second helper formula cells, D2 is the first cell in first helper formula column. Note : In the above formula: A2:C17 is the original data you want to filter, F2 is the third helper formula column, J2 is the cell where you want to output the filter result. And then go on dragging the fill handle down to the cells to display all corresponding filtered records, see screenshot:.

From now on, when you select one item from the drop down list, all rows based on this selection are filtered at once, see screenshot:. If your drop down list cell in Sheet1, and the filtered data in Sheet2, when choosing one item from the drop down list, another sheet will be filtered out.

How could you finish this job in Excel? Right click the sheet tab which contains the drop down list cell, and then choose View Code from the context menu, in the opened Microsoft Visual Basic for applications window, copy and paste the following code into the blank Module:. VBA code: Filter data from drop down list selection in two sheets:. Note : In the above code: A2 is the cell which contains the drop down list, and Sheet2 is the worksheet contains the data you want to filter. The number 1 in the script: AutoFilter 1 is the column number that you want to filter based on.In this article I will explain how you can create drop down lists using data validation.

Jump To:. You can download the file and code related to this article from the link below:. Step1 : In the first step you would need to print the data you are going to fill the drop down list with somewhere. Step 2: Select the cell you would like to add the drop down list to. Then click on the Data Validation button on the Data Ribbon:. Step 3: Select list:. Step 4: Input the range of the data. Note: I this example the input data is in another sheet.

After pressing Ok your drop down list is ready:. Note you must change the highlighted parts based on the location of your source and the location for your drop down list:. Private Sub main 'replace "J2" with the cell you want to insert the drop down list With Range " J2 ".

A1:A6 ". It checks if the changes in the worksheet have occurred in the cell with the drop down list or not:. In order to modify, add, insert and remove items from a drop down list created using data validation, you would have to follow 2 steps. Step 1: The first thing you would have to do is change the source data. Or for example lets say we want to add an item to the list of items.

Again the first thing would be to modify the source data:. Again the first step would be to modify the source data:. Step 2: In the next step we need to update the drop down list to accommodate for the changes made in its source. This can be done using the code below.

The code below must be copied to the sheet with the source data. The highlighted parts must be changed based on the location of your source data and the location you would like the drop down list to appear:. Trim Str intRow With Sheet2. Range "J2". The code above has 3 different function. The event handler executes when the user makes changes to the sheet with the source data:. End Sub.

The line below gets the number of rows in the source for the data validation. This value must be checked each time to account for added and removed items:. The input parameter intRow determines how many rows of data the drop down list must use.

Excel VBA : Filter data based on drop down selection

The first line of this function creates a string which is a reference to the range with the source data:. Trim Str intRow. Note the highlighted section must changed if your source data is not in Sheet1 starting from cell A1. The resulting string will be something like this:. For more information about string processing and manipulation please see the link below:.

See also:. If you need assistance with your code, or you are looking to hire a VBA programmer feel free to contact me. Also please visit my website www. Hi there.


Excel vba filter drop down list

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